Administration, Finance & Control

We stand by your administration in making strategic choices.


Complement your ERP with digital solutions that extend and simplify administrative processes from a collaborative perspective.

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How can YUBIQ help you?

Fatture fornitori

Supplier Invoices

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  • Process digitization
  • Workflow anomaly resolution
  • Automating process steps
  • Dashboards and monitoring
  • Integration with ERP
  • Work queues
  • Collaborative workflows
  • Regulatory storage
Fatture clienti

Customer invoices

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  • Integration with ERP
  • Integration with SDI
  • Document management
  • Report on submission outcome to SDI
  • Document search
  • Compliance-based archiving
Conservazione digitale

Digital Preservation

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  • Qualified Conservator Marketplace AgID.
  • Consultation portal.
  • Monitoring of preservation process outcomes.
  • Regulatory consulting service.
  • Native integrations with ERP and other enterprise verticals.
Funded invoices and tax credit

Funded invoices and tax credit

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  • Application of the Virtual Stamp on financed invoices/subject to tax credit.
  • Generation of the financed invoices register.
  • Compliance storage of financed invoices and register.
  • Approval and signature workflows for the registers.
Bolle doganali elettroniche

Electronic customs bills

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  • MRN recovery
  • Automatic download of IMPORT statements (accounting, summary, release)
  • Automatic download of IMPORT statements (DAE, DAT, exit clearance)
  • Publication on the consultation portal (YUBIQ IM)
  • Reporting
  • Legal archiving
DDT e altri allegati

DDT (Delivery Note) and other attachments.

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  • Automatic document archiving flows for active and passive documents from ERP, email, scanner
  • Filing by case (purchase/sale)
  • Web/mobile access to the document archive
  • Integrative processes for approval and qualified signature

How to Digitize and Optimize Purchase Order Management with YUBIQ

Managing purchase orders requires a structured approach that integrates technology, efficient processes, and close collaboration with suppliers to ensure a smooth and error-free workflow.

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Vendor Collaboration

A relationship with suppliers marked by constant improvement

Supplier collaboration works when all parties are proactively involved. It is critical to have an approach and process that considers this and to have a platform that makes it easy to share data and define mutual responsibilities.

YUBIQ's Vendor Collaboration module allows the vendor to feel like an active part of the process, to participate in your strategic goals, and, at the same time, to relieve you of tasks that would otherwise be your responsibility. Activating the Vendor Collaboration module provides access to a dedicated portal from which the vendor can participate in your process:

• Start the automation process for invoices (invoice upload, self-billing, etc.).

• Address anomalies found in the invoice verification process.

• Independently check the processing status of your invoices.

• View the attached documents and invoices.

• Submit a request for Billing Approval (BA).

• View and download the list of  Purchase Orders (Sales Orders) and Goods Received.

• Confirm issued PO.

• View and update personal data.

The presence of graphical Dashboards with key indicators and a Self-Training section make it easy to use and optimize the user experience.
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Featured Products

Yubiq Invoice Management

YUBIQ
Invoice Management

Orchestrates the process of managing passive invoices by routing them to the operations contact person until they are recorded in your ERP

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Yubiq for SAP

YUBIQ
for SAP

Solutions designed to extend and enhance your ERP system

 

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Yubiq Platform

YUBIQ
Platform

Platform specializing in modeling, governing, and digitizing work processes with intensive collaboration among users.

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Success stories

AUTOGRILL

Digitization and automation of processes to optimize invoice management, enhancing the efficiency of the entire business chain,...

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LEADING COFFEE PRODUCER

Simplify and accelerate interactions among all internal and external stakeholders of the company, helping to establish more...

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ENEL GROUP

The invoice, a driver of value. Digitize processes, from procurement to invoice management, even at the international ecosystem...
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KION GROUP

Moving (also) information. The experience of the German multinational KION Group between messaging and electronic invoicing.
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IPER

Dematerialize to innovate processes for a centralized supplier management.

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